CARNET sigma
CARNET sigma is a centralized, unified, and standardized business information system for managing business operations and tracking business processes in schools.
During the planning and preparation of the project „e-Schools: Establishment of a system for the development of digitally mature schools (pilot project),” a series of activities were designed, the implementation of which will enable a comprehensive and holistic system for the application of information and communication technologies (ICT) in teaching processes to raise the digital maturity of schools.
In line with this, a system for the informatization of the institution's business – CARNET sigma – has been designed for the purpose of implementing the e-Schools pilot project. Its goal is to establish a centralized, unified, and standardized system for the informatization of business and the monitoring of business processes in schools. The CARNET sigma system is based on budgetary accounting and the business operations of state budget users, and it needs to be integrated with the existing identity infrastructure, and, if necessary, with other services that schools use.
The main features and goals of implementing the CARNET sigma system as a unified solution are:
- effective and transparent school management
- No installation is required on the computer
- free for schools
- A web application that can be accessed from anywhere with an internet connection (work, home, etc.)
- simpler regulatory tracking
- The school as a user does not care about the technical solution
- solution based on open-source technologies, which guarantees system sustainability
- ensured technical and user support for schools as end-users.
How to become a user
The director of a school that wants to use the CARNET sigma institution business informatization system should contact the email address helpdesk@skole.hr.
Following an inquiry regarding the CARNET Sigma system, the director will receive additional information and answers to any questions asked in the reply message. Also, if the school is interested, it is possible to request access to a test instance of the CARNET Sigma system, all in order to provide potential users with further insight into the procedures and functioning of the CARNET Sigma system.
When a school decides to switch to the CARNET sigma system, the school chooses whether to use the entire system or only individual modules. The school is then asked to submit master data so that the system can be set up for the start of production operations.
Data migration involves importing or transferring master data from the system the school currently uses into the CARNET sigma system. The master data that needs to be migrated depends on whether the school will use the entire system or only specific modules.
Migration is performed by the school entering master data into the provided templates. If the school has the capability to export master data from its existing system, this can also be used as an aid, in addition to filling out the pre-existing templates.
Description of master data that needs to be migrated to the CARNET sigma system for the system to be set up correctly for operation:
- Floor plan
- List of internal projects
- list of funding sources
- list of expenses
- Partner list
- budget - organizational classifications
- budget – program classifications
- Description and locations of fixed assets
- Classification plan.
You can download a sample of blank templates to be populated with master data Here.
Employee and student data for the CARNET sigma system are retrieved via web services directly from e-Matica into the CARNET sigma system.
If the school decides to receive e-invoices through the CARNET sigma system, the school is obliged to request the e-invoice certificate from FINA. Instructions for completing the documentation can be downloaded Here.
Written instructions for all modules and procedures are available within the CARNET sigma system. Additionally, concise video tutorials are available on CARNET Meduza. to this link The following modules are available: General Ledger, Incoming Invoices, e-Invoice, Outgoing Invoices, Payments and Cash Management, while on to this link Available modules include: Budget Planning, Travel Orders, Mail Register, Human Resources Management, and Procurement.
CARNET organizes webinar trainings for all schools several times a year as needed. Schools using the CARNET sigma system will be informed about the dates via the SIGMA coordinators list.
Customer support for all questions, concerns, advice, and procedures within the CARNET sigma system is provided by Infodom:
Infodom
Phone: 0800 222 202
E-mail: sigma@infodom.hr
After the school has submitted the master data and it has been almost entered into the system, the principal is obliged to fill out the digital “Request to join the CARNET sigma system“The request form requires basic information and specifies who will be the CARNET Sigma Coordinator.
Startup means the system is set up for operation and ready for use.
Users
CARNET sigma modules
In accordance with the school's needs, the entire system or individual modules from the provided list are selected.
The CARNET sigma system includes the following modules:
- Sales
- Procurement
- Warehouse management
- Obligations to suppliers and incoming e-invoice
- Long-term assets
- Customer Receivables and Outgoing e-Invoice
- Payment transactions
- General ledger
- Travel orders
- Cashier operations
- Payroll Calculation
- Office operations (incoming mail log)
- Human resource management
- Budget Planning and Tracking
- Student billing
- Company Master Data Management
- Textbook Management
- Student services
Also, a separate CARNET sigma instance has been created for teaching purposes.
You can view a more detailed description of each individual module in the „Important Documents“ chapter of the document „CARNET sigma – Module Description and Detailed Function Description“
Video tutorial
Video tutorials and educational recordings are available on the CARNET Meduza platform. You can watch all the video tutorials Here.
Technical prerequisites for schools
The technical prerequisites for schools that want to use CARNET sigma are:
- Structurally cabled LAN network in a school built according to professional standards
- Computers connected to the internet via the Croatian address space to access the application
- If a school wants to use wireless computers, a wireless network is also required for access.
- Token for every teacher and school staff member who uses the app
- IT specialist responsible for maintaining the school's computers and local network.
It is necessary for the school to have a structured cabling LAN network built according to professional standards in the premises where the application is to be used, as well as computers that can connect to CARNET sigma.
If a school wants to use wireless computers, a wireless network is also needed. Based on past experiences, CARNET has compiled guidelines for building local networks in schools. You can download the document here.
The maintenance of the school's local network, computers, and tablets is the responsibility of the school.
It is important that the computers on which CARNET sigma is used are maintained.
CARNET sigma can be used in the following web browsers:
- IE 11+,
- Firefox 55+,
- Chrome 60+,
- Safari 10.3+,
- Edge 16+,
- Opera 40+.
Contact
User support for logging into the CARNET sigma system is provided by the CARNET Helpdesk for educational system support.
CARNET Helpdesk for Educational System Support
Phone: +385 1 6661 500
E-mail: helpdesk@skole.hr
For all questions, concerns, advice, and procedures within the CARNET Sigma system, Notus provides user support:
Notus
Phone: 0800 222 211
E-mail: sigma@notus.hr
